Our client, a city agency, has an immediate opening for a Procurement Agent/Buyer. Formulating, developing and preparing all documentation applicable to solicitations, contract and purchase order actions Managing the procurement process including bid contract formation, preparing and processing of all procurement documents and applicable and solicitations Responsible for all aspects of invoice processing - obtain complete and accurate invoices in a timely manner, verify prices are in compliance with contract, obtain proper approvals, log information in internal database, and submit to Fiscal Department for vouchering. Ensuring work is in accordance with governmental rules and regulations; conferring with and advising project managers to ensure contract compliance and conformance to applicable laws Ensuring contractual documentation as well as subcontractor(s) input are in compliance with all applicable requirements Attending and serving as contract and subcontract representative at program and project meetings, as required Reviewing all purchase order requisitions for compliance with procurement policy board rules, procedures and internal and external directives Organizing and processing work flow for effective and efficient compliance
Bachelor's degree required
Two (2) years of previous buying or procurement experience Experience with Financial Management System (FMS) is preferred Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements Experience working with government procurement Experience negotiating contracts with suppliers and/or subcontractors preferred Excellent written and verbal interpersonal, organizational, and communication skills required Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines Must be extremely detail-oriented, self-motivated, highly-organized, resourceful, and reliable Proficient in Microsoft Word and Excel. Ability to update and edit existing databases. Ability to follow directions and apply proper policies, procedures, and guidelines. Strong attention to detail and high concern for data accuracy.
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